A large part of the information that is present in an organisation consists of paper or electronic documents and correspondence. A lot of this information is of vital importance for a smooth proceeding of daily activities. Just think of all those invoices, contracts, correspondence with customers or suppliers, etc.

By managing all documents in an electronic archive, you have immediate access to the information that you need. Finding a document in a paper archive is time-consuming and you never know for certain that what you are looking for is still there. Electronic information, on the other hand, is accessible 24 hours a day via the company network.

A modern enterprise must be able to act and react fast. Sharing information and knowledge between departments and colleagues can be done much more efficiently when it is done electronically. Collaboration in an organisation will improve because the document management system ensures that the correct information ends up with the proper people at the right time.